REGISTRATION

Official Transcript

Unofficial transcripts are always available digitally to students through MyBAU – BAU’s Student Information System. Bay Atlantic University has partnered with Parchment to securely order and send transcripts. Order Transcripts Here

Leave of Absence Request Form 

Students who, for whatever reason, plan to be absent from the University for a semester, must fill out a Leave of Absence Form and have it approved by the Academic Advisor, in advance of the start of the semester. A Leave of Absence are permitted for the following reasons:  

1. severe medical condition of the student or a close relative, for whom the student may be a caregiver;
2. financial hardship (for domestic students only); or  
3. the death of an immediate family member.  

The maximum permitted duration of an approved leave of absence is one academic year; however, students must file a leave of absence each semester. The leave of absence is not counted as part of the student’s period of residence or for any other requirement of the student’s program.  After the leave of absence is completed, students are expected to return to school on the first day of class of the semester immediately following the leave of absence. If a student does

F-1 visa students must consult with the Designated School Official (DSO) if the student wishes to take a leave of absence. Students must follow the guidelines provided by the DSO.  

Family Educational Rights and Privacy Act (FERPA)

BAU strives to fully comply with The Family Educational Rights and Privacy Act (FERPA), Public Law 93-380, Section 438 of the General Education Provision Act, by protecting the privacy of student records and judiciously evaluating requests for release of information from those records. Students who wish to allow a third party to access the student’s academic records may do so by completing a FERPA Waiver Form. If a student owes outstanding fees of any kind to the University, all academic records will be withheld until the account is resolved.

Change of Information Form

If you had a recent change of address, phone number, email address or any kind of contact details, please fill this form.

Course Withdrawal Request 

Withdrawing from course results in a “W” on the academic transcript with no effect to the cumulative GPA, however, are considered in the credits attempted calculation of SAP. A student who wishes to withdraw from a course must complete a Course Withdrawal Request Form. The date of withdrawal from each course is based on the date that the student submits the form. If the last date of attendance is after the last day to drop a class (as indicated on the academic calendar) and before the end of the tenth week of class (or equivalent in nontraditional sessions), the student will receive a “W” on the academic transcript.  If a student drops all courses before the tenth day of classes and does not enroll in other courses, the student will be administratively withdrawn from the university. Discontinuation of attendance in a course or notification to the instructor is not sufficient to constitute an official drop from a course and may result in an “F” on the academic transcript. Students charged with a violation of the Student Code of Conduct Policy may not qualify for a “W”.

Students on an F1 visa cannot withdraw if they fall below the full-time course load requirements after the withdrawal. All charges for courses from which a student withdraws are subject to the refund policy listed under Fees and Financial Regulations.

Graduation Clearance Form

Diplomas are conferred within 60 days of the student’s degree completion. The graduation application form must be completed, and all tuition and graduation fees paid before the degree is conferred. Diplomas cannot be reissued.

Grade Change Appeal Procedure 

The grade appeals system allows students to challenge a grade if they believe it was assigned unfairly due to prejudice, mistakes, or other improper conditions. It can also be used to dispute grade reductions due to alleged dishonesty. For more information on this procedure, please visit your BAU HUB Account.

Change of Major Form 

• Students who wish to change the program of study must submit a Change of Program Request Form. Students must meet with an Academic Advisor in both the current program and the new program prior to submitting a change of program request. Academic advisors will guide students about which courses can be transferred to the requested program as transfer credits. Not all credits in the previous program can be transferred. Students may transfer only those courses taken at BAU that count towards the new degree program and may apply grades received only from those courses in the CGPA calculations and course completion percentages.
• The student’s normal program length will be recalculated for the new major. The student will start with the recalculated CGPA, and credits attempted and completed for the purpose of determining satisfactory academic progress. All credits (all courses attempted) will remain on the transcript.
• Bay Atlantic University limits the number of times a student can change programs to a maximum of two. That means that the student must fully complete and graduate from his or her third program of study.
• If a student wishes to remain in the same program of study but change a major, the student must first meet with the Academic Advisor and then submit a Change of Program Form.
• Students on scholarship must get approval from Admissions and the Finance Department if their scholarship will continue in the transferred program or not before completing the transfer request.

Institutional Withdrawal Request 

• A student may withdraw from the University at any time before completing graduation requirements. A student wishing to withdraw from the University must complete the Institutional Withdrawal Form.  
• International students on F1 visa should consult the DSO for further requirements. 
• The university refund policy is applied to determine if the student still owes money to the University. 
• If a student who withdrew from the University wishes to re-enroll, the student will fill out the Reenrollment Form and submit it to the Admissions Office. 

Re-enrollment Form

A student who has been dismissed from the university may fill out the Re-enrollment Form to be readmitted. In order to be considered for readmission, the student must submit a written petition which describes the changes in behavior or circumstance that will result in improved academic performance. The readmission petition must be forwarded to the Dean of Academics at least two weeks before the beginning of the semester for which the student requests readmission. The Dean and the Registrar will determine if the student has demonstrated likelihood for future success in the program of study. If not, the student will not be readmitted.

Transfer-out Request Form

This form constitutes an official written notice for the purpose to transfer-out from Bay Atlantic University Washington D.C. The official transfer-out date, for the purpose of a refund calculation, will be taken from the date the written notice is received by BAU. For more information, please visit here.